New Releases
March 2023
15th March Bug Fix: Accountancy Software: NetSuite - Exporting when Department/Location/Class is Mandatory If Departments, Locations or Classes are mandatory in NetSuite, some users were unable to export documents as a Rounding Adjustment line in ...
February 2023
27th February Accountancy Software: Categories Some users were seeing the incorrect list of Categories from their Accountancy Software, whereas others were experiencing an issue where Tracking Categories were not exporting to Xero correctly. Both ...
January 2023
30th January Bug Fix: Accountancy Software - Sage Intacct: Attachments Some Sage Intacct users were seeing issues where they were unable to view the Attachment Folder list in their Accountancy Software Settings, which was then causing some attachment ...
December 2022
22nd December Accountancy Software: Supplier Cards - Character Limit Increase Users can now Create and Import Supplier Cards with up to 300 characters. Anything Imported that is longer than this will be truncated at 300 characters. Bug Fix: Archive ...
November 2022
30th November Accountancy Software: WCBS/PASS - Add URL to Export CSV Accounts connected to WCBS will see a new Accountancy Software Setting to add the Lightyear Doc URL to their export CSV, allowing them to import this into PASS. If you would like ...
October 2022
27th October Date Validation Within the Date fields in Lightyear, users will no longer be able to save a non-date. For example, in a Delivery Date, Invoice Date, Due Date, etc. field, the Date can only be saved when a valid date has been entered. ...
September 2022
23rd September Purchase Orders: Unvoid We have added the ability to Unvoid a PO that was previously Voided. To do so, head into Archive and find the PO you're looking for. Click Unvoid in Panel 2: Please Note: Only Admin users will have the ability ...
August 2022
25th August Archive & Reporting: Keyword Rules Reporting keeps getting better! If you run a Document Level report in the Archive that contains results where a keyword rule has been applied, Lightyear will now populate this on the CSV export file. ...
July 2022
29th July Enhancements: Panel 2 Appearance We recently made some changes to how Panel 2 looks in the Approvals Workflow, click here to view those changes. Users will see the following changes: Currency will no longer be displayed on each individual ...
June 2022
30th June Bug Fix: Departments Not Visible Fixes an issue where users, with the correct permissions, were not seeing Departments in Edit Supplier, thus preventing them from adding Suppliers to a department, and were unable to Filter accurately on ...
May 2022
31st May Enhancement: Bulk Actions in Approvals/Review Depending on how your Lightyear account is set up, you will now have the ability to Bulk Sign Off/Delete/Return to Processing in the Approvals/Review tabs. This will depend on if you use a Single ...
April 2022
29th April Accounting Software: Sage Intacct: Dimensions ? We have released the ability to sync Sage Intacct Dimensions into Lightyear. Users can select up to 2 Dimensions to be coded on Bills/Credit Notes and exported into Sage Intacct. For more ...
March 2022
30th March Bug Fix: Uploading Documents to Processing Some users were experiencing issues that prevented them from uploading documents directly into Processing. This was related to the file name, as some were not correctly named and were ...
February 2022
28th February Enhancement: Approval by Value Users can now add up to 8 Conditional Approval conditions in both the Bill Approvals Workflow and PO Workflow. This functions in the same way as 2 Conditional Approval conditions, but allows more users to ...
January 2022
26th January View Misc Ref in Panel 1 in Approvals Workflow/Archive While in the Approvals Workflow and Archive, users can now view the Misc Ref column by selecting this via the 3 dots in the top right. Similar to the other columns, click the header ...
December 2021
22nd December Purchase Orders: Restrict Visibility User Permission If you want Users to only see the POs they have created, you can give them the Restrict Visibility permission. This can be used with any combination of other Permissions e.g. with ...
November 2021
24th November Edit Suppliers from Bill Approval Workflow To make it easier to change supplier information, users can now edit Supplier information from within the Approvals Workflow. Simply click the green pencil icon beside the Supplier Name within ...
October 2021
28th October 2021 Bug Fix: Default Approver Name Not Appearing When editing a Supplier with a Default Approver, there were instances where the Default Approver name was not appearing. This issue was purely visual, and did not affect the Approval ...
September 2021
28th September 2021 Purchase Orders: Ingestion Charge Up until now, ingesting Purchase Orders has not cost any credits as this feature has been in Beta. From today, any POs ingested through Lightyear from an external system will cost 1 credit. ...
August 2021
Release 20.8.2021 20th August 2021 Archive Enhancements: Click to View and Click to Copy We have made some improvements to help users when using the Lightyear Archive. Previously, if a user searched for a bill and then wanted to view it in the ...
July 2021
Grouping GL Data When exporting to your selected Accountancy Software, users now have the option to export the Grouped GL data used on the line items of an invoice. Rather than 500 line items split across 3 GL Codes, users can now group this ...
June 2021
Other: Transaction Type Identifier For accounts connected to 'Other' under Accountancy Software, you can now add a Transaction Type Identifier to your export mappings. Navigate to the Export Mappings page as normal, and on the right hand side of the ...
May 2021
Approval by Value Users now have the ability to set up conditional approval by amount i.e. if a bill is over a certain amount, User A needs to approve it. If a bill is over another amount, User A and B need to approve it. To switch this on, simply go ...
April 2021
Purchase Orders: Terms and Conditions Users can now upload a Terms and Conditions page to Lightyear. This will be added to each PO as an additional page. To upload this, go to your Company Settings > Purchase Orders > Form Customisation. You can ...
March 2021
Purchase Order Notifications for Approval Requests We have added the ability to approve Purchase Orders from the notifications panel in your profile. If you have been sent a PO task approval, you can now action this from your notifications. Here, I ...
February 2021
Purchase Order Approval Task Requests Introducing our latest feature update. Purchase Order Approval Tasks. Much like our invoice Approvals workflow, you can now send an approval task request directly to a specific user in your Lightyear profile for ...
December 2020
Purchase Orders - Pre-Populated Products We have now added the ability to populate the product code when creating a Purchase Order. This function will work according to the product codes that have been saved under the selected supplier. Here,s how it ...
November 2020
November 2020 releases November 27th Fuelsoft Export Enhancements Now, when exporting to Fuelsoft from Lightyear, you can choose one of two ways to have you description field populate in Fuelsoft. The GL line from the top of the invoice will auto ...
October 2020
October 2020 We have been extremely busy this month with updates and improvements. We are very proud to offer you Lightyears new PO feature. This feature is an excellent addition to the Lightyear system. You asked and we listened. Feel free to read ...
September 2020
25.09.2020 - Improved mapping capabilities Our mapping technology is constantly developing to allow us to provide you with the extracted data that you need. Previously we have been limited to extracting line item data that was presented across one ...
August 2020
28.8.20 - Introducing - Two-Factor Authentication (2FA) You can now choose to enable two-factor authentication for logging into your account by switching the setting on under your profile settings. This method uses your mobile phone as a secondary ...
July 2020
Negative lines resolved (for Xero users only) For those on Xero, there was an issue on bills with negative lines that were going in to Xero as positive values. This has now been resolved and negative lines are appearing as negative values again as ...
June 2020
The following are the releases, updates and new features added to Lightyear in June 2020 User Avatar in the Activity Section If a user has a Profile Picture uploaded on their Lightyear User Profile, we will now display the profile picture in the ...
May 2020
Release 21.5.2020 Billing Release We have released a large re-factor to our Billing mechanism. You will notice a slight change to the layout and content of your transaction log. This new layout will give us more flexibility when reporting your use ...
April 2020
Features and Updates April 2020 Release 30.4.2020 New First Time User Experience We have introduced a brand new experience for new customers. New Admin users will now be presented with an in-product setup walkthrough to help them quickly learn the ...
Important Security Update - February 2020
What's happening? We are upgrading our user-authentication mechanism - the part of our software that verifies your email address and password, and prevents unauthorised access to your account. As part of this process, we are also increasing the ...
February 2020
February Feature Releases 1st February Release Items New Map4Me experience Lightyear's data extraction technology offers a lot of flexibility. We can extract line items with product codes and quantities, Line items with just descriptions or just ...
January 2020
January Feature Releases New Year, New beginnings. We are delighted to roll into 2020 with another major feature release focused around further speed and performance enhancements for larger documents. Enhanced Image Viewer & Download Function We ...
December 2019
December Feature Releases The Holiday season is here and to kick it off we'd like to introduce our new Releases Notes format. Let us know what you think of our new look! We have some great new features for you with this release. Check them out right ...
November 2019
November Feature Releases Set accounting rules based on a unique keyword. We have expanded our Rules Automation engine to now allow users to set GL code and or Tracking categories based on a unique Keyword for the same supplier. This has been a much ...
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