July 2024

July 2024

31st July

Copy Email from Activity

Within the Activity > Activity area, users will see an icon against the Name of the user. Clicking this icon will copy the address of the user doing an action, making it easier to contact them outside of Lightyear if needed.

Existing mentioning/notes behaviour will continue to function, allowing you to tag a user and send them a notification within Lightyear. In Notes, type @ to start tagging a user.

Preventing Switch of Accountancy Software

Accounts with a billing plan will no longer be able to switch their accountancy software themselves, they will be prompted to contact Lightyear Support in order to receive guidance and steps on how to switch from one accountancy software to another.

Bug Fix: Upload Document

A recent Google Chrome/Edge release impacted our Upload Document functionality. This has now been resolved and users should be able to upload their documents to Lightyear as expected.

18th July

Create Supplier Modal Updates

When creating a Supplier from the Processing tab, the buttons at the bottom of the modal have slightly changed to allow you to do more within this modal.

Previously, you would have seen a Create button and a Create Supplier & Bank Details button, per the left image. We have changed this now to Create & Close and Create & Edit. Create & Close will close the modal as the Create button used to do. Create & Edit will create the supplier and keep the modal open, allowing you to edit any additional details, including Bank Details. This is reflected in the image on the right.
selectedImg

Bug Fixes

We have resolved a number of issues throughout Lightyear, including:
  1. An issue where Grouped Data wasn't saving the entered Description 
    1. If the Description in Grouped Data is changed, it will save the correct information
  2. An issue where Grouped Data was duplicating the lines into the Edit Bill tab
    1. Grouped Data won't populate incorrectly into Edit Bill. Any documents where this had previously happened will need to have the lines manually removed
  3. An issue where Mentions on POs were taking the users to the wrong area and displaying an error, or displaying a permission related error
    1. Mentions on POs will now take users to the correct document within the PO workflow

17th July

Processing Styling Updates

We have made a number of small changes within Processing to update the styling and appearance of specific areas.

When you search for a map and there are no results, you'll see the new No Map Found icon and message:

When using Manual Entry, if the Doc Type doesn't automatically select, you'll see a new message telling you to do so:

When using a map and viewing it in Processing, you'll see a new layout of the fields. We have moved all fields related to the supplier to the left hand side i.e. Country/Currency, Extracted Supplier, VAT/ABN Number. The right hand side will have all fields related to the document, i.e. Bill Number, Date, Due Date, etc.

Bug Fixes

We have fixed a number of issues throughout Lightyear, including:
  1. An issue where the Rounding Bell was disappearing after a document was saved in Approvals or moved to Review
    1. The rounding bell will now stick until it is removed manually by a user
  2. An issue where the Rounding Bell was appearing after a document had been Manually Entered or Smart Extracted
    1. The rounding bell will not display on a manually entered or Smart Extracted document
  3. An issue where Archive Panel 1 refreshes after a task was retracted from a document
    1. Panel 1 will not refresh after a document has been retracted and will stay on the search made by the user
  4. An issue where Purchase Order Delivery Addresses were displaying the incorrect Country
    1. The delivery address country will appear as entered by the user
  5. An issue where Suppliers in the Archive were not selecting correctly when typed into the dropdown
    1. The suppliers can be selected in the dropdown as expected

5th July

Performance Enhancements - Suppliers and Unread Counts

Over the last number of weeks we have made some enhancements to the performance of Lightyear to help it run faster during peak times. These improvements have been made within the Suppliers area and also in Processing/Approvals around the unread count we have in place.

The dropdown list of Suppliers within Panel 2 should now load faster, as we have made changes in the background and also added an infinite scroll to the dropdown menu, so we're not loading everything at once, only the Suppliers you need. You will be familiar with this functionality if you use Filters within Panel 1 on Suppliers.

The Unread count within Processing and Approvals should now update more accurately to show the correct number at a faster speed. Actions that will update the unread count to the most recent/accurate figure include:
  1. Selecting a document and marking it as Read
  2. Changing tabs within the Approvals workflow
  3. Refreshing the tab in Panel 1
  4. Changing pages within Processing or Approvals



      

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