Exporting from Lightyear to MYOB
Once some bills have been approved, go to the Signed Off tab in Lightyear and select the invoices you wish to export and click the Export to MYOB button.
At the end of the export process, you will get a confirmation on screen that the export has been successful. The bills will then disappear from the Signed Off tab, and they will get filed automatically in your Lightyear Archive.
For the moment, Lightyear exports all bills to MYOB as Service bills. So even if Lightyear extracts product codes, quantities and unit prices, it will simply send to MYOB the total value of the row, and the description of the item.
When Lightyear exports bills, MYOB will display the line items as inclusive of any tax that may be incorporated, and then show the tax rate beside that row.
Bills/Credit notes arrive in MYOB as Bills. These can be found under the Purchases Register.
Notes and Tips
- If the mapping process has extracted a PO number, Lightyear will send that PO number to MYOB unless you have chosen to send to MYOB the last 8 digits of the invoice/bill number by default. For details on how to do this, click here
- It should also be noted that if Lightyear does not send any PO number to MYOB, MYOB will allocate it's own sequential PO No. to the bill as it is imported.
- MYOB does not regard a duplicate PO number as being a duplicate bill.
- As for bills, MYOB allows for duplicate bills to be received from the same supplier so please be careful not to approve and export a bill multiple times. Lightyear flags duplicates using the red double page icon. If you see this icon in Lightyear, click on it and Lightyear will display where each bill is, allowing you to choose which one to delete.
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