START: Registering your first company
Signing up for Lightyear
Congratulations and thank you for deciding to check out Lightyear! Getting started with a new software can be daunting, so we've composed this guide to help you find your feet. This article will walk you through giving us the information required to get your first company set up. Head to the Lightyear website and click the 30 Day Free Trial button to begin.
Creating your User Profile
We'll need some basic information from you first. If you've ever signed up to a service or website before, this should be pretty easy to follow.
Signup screen for Lightyear
Nothing scary here. Once you've filled out everything we need, click Register.
Verifying your account
After following the above steps, you’ll receive an email in the inbox of the address you provided, which will allow you to verify your account. You’ll need to do this before you can log in for the first time.
Click the big blue button and you'll be taken to the Login page. Enter the email and password you set when creating your user profile and start setting up your first company!
Creating your first company
You've told us about you, now tell us about your company.
If you're unsure about any of the details we're asking for, the handy table below should answer any questions.
Country of Registration
It is important to set this correctly. Choosing an incorrect country will mean that the calculations that Lightyear uses for taxes will be incorrect. If your country is not on the list, please email us and we will endeavour to get it there as quickly as we can.
Company ABN / Registration Number
Company Registration Number i.e. ABN / VAT / GST number. This field is optional
This name will represent your company inside Lightyear. It is not your @lightyear.cloud account name. This is usually auto populated if you have provided an ABN above.
This field is optional
This will be your Lightyear email address. Your suppliers can use this to send your invoices directly into your Lightyear account. Your account name should represent your business, for example ‘John’s Plumbing’ could be ‘firstname.lastname@example.org. In this case you would simple enter ‘johnsplumbing’ in this field. We can always change this for you afterwards if you need to (just email us at email@example.com
Default Company Time Zone
By setting your default company time zone, you will set all dates and times that appear on the documents (PDF's) to the default that is selected here. This means that if a member of staff is based in the US but your company default is Australia, then the user will see an Australian based time zone rather than the time zone the user current inhabits. However, all notes and audit trails will remain specific to the users geographical location and time zone.
As above, by ticking this, you will create a new Parent account i.e. a new account with a separate billing relationship with Lightyear. Read on further below on creating a Parent vs Child vs Standalone and the billing implications here.
The industry of your business
The sector of your business
No. of employees
The size of your company
At this point, note you can create a Standalone account or a Parent account.
A Standalone will be responsible for its own billing subscription.
Tick the Parent checkbox if you are creating a group structure for consolidated billling across the group or an Accountant/Bookkeeper who is paying the subscription on your client's behalf.
You can then create subsequent accounts as Child accounts (aka Client Companies) which will sit under the Parent account from a billing perspective. Read on below for more information.
Choosing an @lightyear.cloud name
When choosing a Lightyear account name during company registration, make sure you choose a short name that will be easy for suppliers to understand.
Your @lightyear.cloud name does not need to match your company's registered name, it can be something completely different, like a trading name for instance. And, after you have chosen it ... if you change your mind, or realise that you have made a spelling mistake or something like that, click here to learn how to change it.
Creating subsequent accounts
You can create a new company in Lightyear at any time. This will exist alongside any companies you have already set up, creating a new company doesn't change or affect anything for already existing companies.
To do this, just click on your company name at the top of the Lightyear window and select Create a Standalone Company or Create a Client Company.
You won't be asked to create a new user account this time, as you already exist as a User within Lightyear. Instead, you'll be taken straight to the creation page. After your new company is created, you can switch between them at any time by simply clicking on the company name at the top of the page and selecting the company you want to view.
Watch this video if you would like further instruction:
Check out release notes for 2020
Register a New Company - Video Tutorial
Watch this video on how to Register a New Company This tutorial will take you through: The differences between a Parent / Child / Standalone billing relationships How to create a Parent / Child / Standalone Lightyear account Now you can send in ...
Processing, this is where it all begins, and where users teach Lightyear the 'mapping rules' you want the system to follow forevermore. Watch this help video on the Processing Tab The first time a PDF arrives in your Lightyear account, it will be ...
How to Set Up Your New Lightyear Account
Once you have created your account, watch this tutorial to navigate your way through Lightyear. This video will take you through setting up your approvals process, connecting to your accounting software, adding users and other additional settings.
As an Admin User in a Parent account, this grants you access to our Parent Admin section. This section gives you the capability to manage all users for all your child (or client if you're an accounting firm) in one location to action as follows: add ...
Step 5: Customise your settings
After you've connected to your Accounting Software, you'll need to visit Company Settings and customise your Lightyear account. Simply select Settings > Company Settings from the options on the left of your Lightyear user interface. The options that ...