July 2020
Negative lines resolved (for Xero users only)
For those on Xero, there was an issue on bills with negative lines that were going in to Xero as positive values.
This has now been resolved and negative lines are appearing as negative values again as expected.
Approver Users to see Product Lists
You may have already noticed, we're redirecting the Product List section and consolidating these under Suppliers. There was an issue where Approver Users could not see the Product Lists as they traditionally didn't have access to Suppliers' section.
We are now presenting Approvers with the option to view Suppliers but only update values under the Product lists. These users will NOT have access to change supplier default rules or mapping related details. That way, they can update any product details/prices as required.
Query a map with our team
Here's a feature to help you better understand our maps. You might want to use this to query why an item isn't extracted, or why a certain value is appearing. This feature was designed to help make it easier for you to reach out to our team. This will save you raising a support ticket or sending in a map request just to ask a question about a particular map.
You'll now see an option when you go to Map for Me to Query map rather than sending an actual map request just to send a note to the team.
You'll then see a grey question mark 
icon appear in place of where you would normally see a map request.
if you click on the grey icon before a response is received, this will retract your query request.
When a query has been responded to, you'll see this icon 
turn green.
Clicking on the green icon will take you directly to the Notes section for you to view the interaction as below.
Speed Enhancements for Asia Pacific Customers
We have completed a large database update which now means images for customers in the Asia Pacific region should come back up to 5 x FASTER. This is particularly noticeable and beneficial for High resolution files or large files with multiple pages.
Email Suppliers activity now recorded
In an effort to increase communication flow between you and your supplier, we previously released the ability to Email Suppliers which then automatically Disputed bills within Lightyear.
Now, you can view the message that was sent recorded under your Activity > Activity section for you increased visbility on who followed up the supplier to avoid double handling!
Split Pages fixed for bills flagged as Manual Entry
There was an issue with bills where users could could now split bills that were flagged as requiring Manual Entry. The More option was not visible when the bill was selected from the Processing tab.
This has now been fixed with the ability to split pages for bills flagged as Manual Entry reinstated.
Date Options for those connected to "Other"
As Lightyear is expanding and growing in different regions, we understand there are different needs. For those using "Other" as their accounting softwares, you now have the choice to select your preferred date format. You can select between DD/MM/YYYY or MM/DD/YYYY as your default preference.
Head over to Settings > Accounting Software > Other would be preselected > Export Mappings > Date Format. See below.
Now your exports (or re-exports) moving forward will be set in your preferred date format.
Mobile App - Mentions
When writing a note in app, you can use the "@" symbol to "mention" someone. For example, if I wanted to contact or make a team mate aware of something in Lightyear, I would type @JoeBloggs, Joe will then receive a mention notification. (further down this article under Mobile App Notifications). Now it is even easier to contact, update and approve within your Lightyear workflow by simply typing the "@" symbol and the relevant persons name. See below:
Begin to type the relevant persons name, and select from the drop-down menu that shows the available users.
Mobile App Notifications
With our latest update, the Mobile App will now give you a notification tone, alert and notification symbol on the App when one is received.
This is a massive benefit for approving on the go and being alerted whenever something needs your attention. Here's how it looks when you receive a mention:
You can see that there is a little red Icon on the Lightyear App Icon and also, to the top of the screen, a lightyear symbol that tells you you have a message. Dragging this down (or preforming the action you use on you mobile device to show notifications) will reveal a small sample of the mention. See below:
To find out more on these new Mobile App features, please refer to the Knowledge Base articles.
Check out our
to stay up to date
Related Articles
July 2023
27th July Accountancy/Inventory Software: Other - Templates If you have multiple Lightyear accounts, all using the same software under 'Other', reach out to our support team and ask them to Create a Template for you. Once created, you can select the ...July 2022
29th July Enhancements: Panel 2 Appearance We recently made some changes to how Panel 2 looks in the Approvals Workflow, click here to view those changes. Users will see the following changes: Currency will no longer be displayed on each individual ...July 2024
31st July Copy Email from Activity Within the Activity > Activity area, users will see an icon against the Name of the user. Clicking this icon will copy the address of the user doing an action, making it easier to contact them outside of Lightyear ...July 2019
July 18th Feature Release! Automatic Map Filtering Over the coming months we have a series of feature releases designed to make the process of extracting data from bills, receipts and statements even quicker and easier. Our first feature update is ...July 2021
Grouping GL Data When exporting to your selected Accountancy Software, users now have the option to export the Grouped GL data used on the line items of an invoice. Rather than 500 line items split across 3 GL Codes, users can now group this ...