Tax Office Compliant Storage
Once a bill is exported, Lightyear will store the bills online in the cloud for your regulatory period.
How annoying is it, when you have to go digging through your filing cabinets for that old bill from last year or even the year before? How long does it take for you to find the one you're after. Imagine someone doing that for you? Well, imagine no more since Lightyear can find the bill you're looking for! Plug in your bill details in the search filters, and Lightyear will serve up the bills that match the criteria straight to you.
This means you'll retain access to the bill data (including Supplier Name, Bill Numbers, Bill Dates, Due Dates) and bill images. Any notes made and the activity log will be kept on the bill with the user who performed any actions along with the date/time stamped.
Come audit time, you can simply grant your auditor access with Auditor permissions and they'll obtain access to the Archive with read only access.
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Archive & Reporting - Video Tutorial
Watch this video on Archive & Reporting in Lightyear This video will take you through how to: Search for Bills, Credit Notes, and POs in the Archive Create and run Reports Export the Report result set More Options Head back to our Video Guides for ...
Step 2: Set your default tax rates
Set Default Tax Rates Now you've connected your accounting software, here's a quick but significant step - make sure you don't skip this one! Your preferred settings here will save you a lot of time later from coding each line item individually on ...
Searching the Archive - Video Tutorial
Watch this video on Archiving bills in Lightyear This video will take you through how to: Search bills in the Archive Run basic reports This video follows Signing Off bills. See our Video Guides for other tutorials on other functions.
Step 4: Approve and Export your bills
The time has come! Here we'll take you through approving and exporting bills. Your approval workflow is going to depend on how you customize your account settings which is actually our next step. For the purposes of this guide, we'll be looking at an ...
Auto Flagging of Duplicates
Ever paid the same invoice twice? With manual processes, it's hard to keep track of how many times a paper bill has been printed and passed around. With Lightyear, we'll provide that visibility and catch these duplicates before they even make it to ...