Step 2: Set your default tax rates
Set Default Tax Rates
Now you've connected your accounting software, here's a quick but significant step - make sure you don't skip this one! Your preferred settings here will save you a lot of time later from coding each line item individually on what tax code taxed items should be.
Here's a video to take you through setting up your Default Tax Rates
Setting your default tax rates from Lightyear on Vimeo.
Regardless of which Accounting Software you're using, it's important to set your Default Tax Rates to ensure that any bills processed through Lightyear are coded to tax correctly. To do this, click 'Edit' next to 'Tax Rates' in the Accounting Software Settings section.
Select one 'Default Tax' and one 'Default Tax Free' using the check boxes. For example:
With this done, Lightyear is now ready to start receiving PDF files.
Alternative Tax Rate Setup
If you would like to automatically gross up your tax rates, or if certain suppliers have different tax rates, please refer to this article
Check out release notes for Q3 2021
Bulk upload lists for set up
Bulk Upload is a simple and fast way of uploading information to your Lightyear account. You can make use of Bulk Upload in the following areas of Lightyear: Accounting Software (For Adept, MYOB Desktop, Pronto, Sage and Sun Systems) Supplier Cards ...
Step 3: Send a document into Lightyear
Here, we'll take you through how to get your first bills into Lightyear and then what to do with them. Use the table of contents above to skip ahead to the section you need. Alternatively, you can watch this video: Get your first bill in from ...
Step 4: Approve and Export your bills
The time has come! Here we'll take you through approving and exporting bills. Your approval workflow is going to depend on how you customize your account settings which is actually our next step. For the purposes of this guide, we'll be looking at an ...
Step 8: Tell your Suppliers what to do
FOR VENUE/STORES/DEPARTMENTS Once your staff have been brought up to speed to the changes re Lightyear, you should now start asking your suppliers to email your bills to your @lightyear.cloud account. No-one particularly likes change, but from the ...
Step 7: Invite your team
Change Management To ensure a successful Lightyear rollout, it's important you bring your staff on the journey. We recommend you follow the below steps to ensure a smooth transition: Build an Implementation plan - Pick a 'Go-Live' date (we ...