My Supplier doesn't use Product Codes, but I need line extraction, what should I do?
Have you been using Lightyear and found you love the Product Line Item maps for the accuracy and information they provide? What if you have a Supplier who provides you with invoices that don't have a Product Code, are you still able to use and request Line Item Maps?
Short answer? Of course! Simply request a Line Item Extraction and we'll simply extract the Description twice.
Longer answer? Still yes, but there are a few requirements we have in order to map these invoices with the accuracy you need. These are outlined below:
It is important to note that the features typically associated with Line Item Maps (such as Inventory Exports and Price Checker) may be affected, but if you're reading this... you're probably well aware of that.
Example of an Invoice without Product Codes:
Example of a Line Item Extraction of the same Invoice:
For more information on our different extractions,
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What is a map? And how do I find and use a map?
Okay, so first things first. What's a map? A map is what Lightyear calls the key to unlock the data from a PDF bill. The map tells the Lightyear servers where to look for your data on the bill from a supplier. For example, the position of the invoice ...
What type of map should I ask for? And what data is extracted for each map type?
Sometimes suppliers will send in multiple invoices within the one PDF. Make sure you split these before sending in a map request. Check out this article for more information Our Free 'Map for Me' Service Finding a map, trying a map and using a map is ...
Which Extraction Method is right for me?
Lightyear offers 3 different ways to get your data out of your documents and into your Accountancy Software! Mapping Smart Extract Manual Entry Depending on what data you need extracted, the file type of the document, scan quality, etc., some methods ...
I don't like the extraction - can I change it?
Yes* you can, whether it's a Purchase Order, Bill, Credit or a Statement. What you need to do here, is send the document back to the Processing tab. From there, you need to make sure the system can't automatically apply this unwanted map next time, ...
My invoice was mapped to the wrong supplier. What do I do?
Don't panic, it's super easy to fix. First we'll add the correct supplier to the invoice then go over how to prevent it from happening. Fixing the Invoice This can be done while the invoice is in the Approval Tab. Select the invoice in question, and ...