Impos
Impos’ POS software is designed to suit a range of hospitality venues from cafes and restaurants to multi-site restaurant groups and national service organisations. Impos have been serving the hospitality industry for over 13 years with the fastest and most reliable POS software and hardware to Australian venues. Lightyear allows you to export your inventory data to Impos via .ZIP file. Quite a time saver for the busy hospitality manager. To get there, some initial set-up is required so that the system knows how to reference your products and your suppliers. Please also note that only Impos Version 6.54 and above has the import facility so if you need an upgrade, please contact Impos support.
Setup in Lightyear
First, you need to switch on the Inventory export feature, to learn how to do so, click here. Once activated, head to Settings > Inventory Settings and select Impos from the software dropdown.
You'll need to start importing your suppliers from Impos, but first let's talk units...
Default Product Unit
If the majority of your suppliers invoice in cases/cartons, then choose this option. Otherwise select Units (which will always default your items to a Product Unit of 1).
By design, this can be changed at any time as different suppliers invoice stock in different ways. Let's define a case, and a unit:
Unit – Item that is sold as that item whole (e.g. 1 Duff beer bottle = 1 Unit)
Case – Item that is made up of multiple units (e.g. A case of 24 Duff beers = Case of 24)
If in doubt, recommend setting to 'units' to start, you can always change this as needed or leave it blank. It's not compulsory.
Mandatory Export Fields
By default, Lightyear will prevent you from exporting if your bills are missing a Case Qty or Unit Type, but this can be changed!
In Inventory Settings, click into the Inventory/POS Settings option.
Here you can mix and match the Mandatory Export Fields between these options:
- Case Qty
- Unit Type
- POS Code
Click confirm.
Any bills added to inventory from this point will check that the mandatory fields are met.
These will be flagged in Panel 1 with a warning icon 
. Panel 2 will highlight the fields with mandatory data missing, and users won't be able to export without adding in the missing information.
Once you have made the necessary adjustments, click Save and you will then be able to export.
Inventory/POS Supplier Cards
This is a mandatory step because Impos uses the supplier code and/or description in the file, to match the supplier in it's own database. Impos has the ability to export your supplier list into a simple CSV file.
Navigate to Settings > Inventory Settings > Supplier Cards > Edit
On the top right, click the 'Upload CSV File' button.
Locate the CSV file you exported from Impos, select this and click 'Open' in the dialog box.
Lightyear will ask you 'Does the uploaded file contain a header row?' If your CSV file has a header (normally containing a label) in row 1 then click Yes. If the CSV file does not, then click No.
Your Impos Suppliers should now be loaded into Lightyear, now to associate your Lightyear Supplier, with your Inventory (Impos) Supplier, similar to how you matched your Accounting Supplier...
Associate your Impos Supplier Cards with your Lightyear Supplier
On the left hand ribbon, click Suppliers:
Select the supplier you would like to associate with Inventory and click the edit icon on the far right.
Assign an ‘Inventory Supplier’ from the relevant dropdown list (this dropdown displays the list you uploaded from Impos).
You are now ready to export purchases to Impos via the Inventory Tab. Yay!
Creating an Export File
To learn how to create a file that can be imported into Impos, click here.
Importing into Impos from Lightyear
Impos have been kind enough to write an article on importing, which can be found here.
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