Can I do Expenses?
Can I do my Expenses in Lightyear?
Yep!
Lightyear has an Expenses module allowing your users to create expense reports, send them through an Approval Workflow and export seamlessly into your accountancy software.
For full information on Expenses, click here to find out more.
Prefer to Send Expenses through the Bill Workflow?
Simply click the document attached at the bottom of this article to download the template. This will download into your chosen destination within your computers files (usually
downloads).
Once downloaded, open the document and edit as you would with any other excel form. Editable cells are changed by clicking in the cell itself. The layout, boarders and box positions are not editable.
The Template will look like this:
I've updated the template with my details, what now?
Once you have all of the information you have from your Expenses or Petty Cash fill in on the template. Save it as a PDF with a relevant name.
Open your emails and send the template as an attachment to your "*****@lightyear.cloud" address. The file and the information extracted will show in you processing tab and will follow your preferred workflow.
Once the map has applied, you can then set the supplier to the document in exactly the same way you would with anything in Lightyear. You can use the name of the person who owns these expenses, or have a petty cash set up if using the template for petty cash. adding the supplier now will ensure that each time you send this in in the future, that the document will appear immediately in the approvals.
NOTE: Each new individual for each expenses form will need its own supplier (name of person who's expense form it is) set against the document. This means that once exported, you can search via the persons name and bring up their specific expenses in your Accounting Software and within the Lightyear Archives.
Check out our
to stay up to date
Related Articles
What type of documents can Lightyear receive and process?
Lightyear can process almost any type of bill/credit note/statement/receipt, but depending on the type and format they may be processed differently. System generated PDFs System generated PDFs are electronic documents sent directly from suppliers by ...What the heck is a system generated PDF?
In layman's terms, there are basically 2 types of PDF: System-generated PDFs and Scan-based PDFs Lightyear loves system-generated PDFs! System-generated PDFs have been generated by a computer system or software suite e.g. Xero, QuickBooks Online, ...Uploading Receipts
You can upload your receipts directly into Lightyear through the browser (as well as via the mobile app). If you choose to upload receipts through the browser we'll automatically extract summary data via our Smart Extract technology (just like we do ...